This Data Protection Statement contains information for the users of this website, in accordance with the Federal Data Protection Act (BDSG), the Telemedia Act (TMG), the EU General Data Protection Regulation (GDPR) and the Swiss Data Protection Act (DSG), about the type, scope and purpose of personal data collection and use by us - Unic - in line with the Legal notice (https://www.unic.com/de/unternehmen/unic/impressum).
We attach great importance to protection and security of your personal data as the operator of web pages which can be accessed at https://www.unic.com, hereinafter referred to also as “Website”, and the controller as defined in BDSG.
We regard the protection of your private sphere and the compliance with the data protection requirements as the key matter when collecting, processing and using your personal data. Therefore, your personal data are collected, processed and used exclusively in compliance with the provisions of data protection laws.
It is important for us as a controller that while using our Website you can trust that we observe data protection at all times. You should know which personal data are collected by us during your visit on the Website and during your use of the services offered through the Website and how we process and use them. You will find out more on this topic below. Moreover, we would like to inform you about measures we take to protect your personal data against manipulation, loss, destruction and abuse.
Please note that security holes can essentially occur during data transfer on the Internet. Complete protection against access by strangers cannot be achieved.
Collection and handling of personal data
“Personal data” means any information concerning the personal or material circumstances of an identified or identifiable individual. Therefore, your personal data include all data that permit your identification, such as your name, your address, your telephone number or your e-mail address. We collect, process and use personal data exclusively if and to the extent that you voluntarily provide us with the data concerning you for the particular data collection or use, that a provision of law permits the particular data collection and/or use, or that you have given your prior explicit consent thereto.
We need your personal data for the purpose of effective provision of our services.
Website use / server log files or access data
We collect data about page access and store them as “server log files.” The following data are recorded in this way:
- Time of the moment of access
- Viewed pages / files
- Source/reference from which you reached the page
- Browser, version and operating system used
- IP address used
Such storage in the so-called server log files is required for technical reasons and to ensure the system security. These data are rendered anonymous and analysed exclusively for statistical purposes and to improve our Website’s quality. We neither attribute these data to an identified or identifiable individual nor commission third parties to do so. In addition, these data are not used for creating personal user profiles. However, we reserve the right to check the server log files later if there are specific indications of unlawful use. It is impossible to draw conclusions about individuals based on these data.
Communication by contact form
If you contact us by contact form, your voluntarily communicated contact data - form of address, first name, last name, e-mail address, telephone number and business name - are collected, processed and used exclusively for a specific purpose, either to receive and possibly answer your question or for technical administration. The details in the contact form are stored temporarily on the website.
Communication by e-mail
If you contact us by e-mail, your voluntarily communicated contact data - form of address, first name, last name, e-mail address, telephone number and business name - are collected, processed and used exclusively for a specific purpose, either to receive and possibly answer your question or for technical administration.
Because communication by e-mail does not use a secure data link, please refrain from sending confidential information by this means. The contacts are stored in the inboxes of the respective e-mail addresses.
Online job applications
Your application data that you sent, being form of address, first name, last name, phone, e-mail, date of birth, as well as the documents you submitted are collected and processed by us electronically for the purpose of the application procedure. If your application is followed by the conclusion of an employment contract, your submitted data may be stored by us in your personal file for the purpose of ordinary organisational and management processes in compliance with the relevant provisions of law.
After entering and submitting your data they reach the server of our third-party service provider, Rexx Systems Schweiz AG, directly via an encrypted link. All data are encrypted based on the SSL procedure.
If your job application is rejected, your submitted data are erased automatically twelve months after the rejection notice. This does not apply if longer storage is necessary due to requirements of laws or if you give your explicit consent to longer storage in our database of prospects.
Collection and use of data for marketing purposes
In addition, we use your data also to inform you, subject to the following subparagraphs, about our products, services and/or marketing actions and to recommend such products or services to you that could be interesting for you.
We collect and process, in the data minimisation sense, only your business-related data, such as form of address, first name, last name, language, business telephone number, business e-mail address, position, business name, business address and state. Private details such as private address, date of birth, are collected by us only in the cases where you submitted them to us explicitly and voluntarily.
Data from contact forms, e-mails or telephone inquiries are used for marketing purposes, if the inquiry may involve the purchase initiation process.
Data from application forms or other sources for applications are not used for marketing purposes.
You can object to the use of your personal data for marketing purposes at any time. Similarly, you can withdraw your separately granted consent, if applicable. It is sufficient to send a message in the written form to email@example.com or a letter to one of the company addresses.
For the purpose of the newsletter, we record personal data – form of address, first and last name, language, state, business name and email address. In the case of an electronic newsletter registration, we use a double opt-in procedure before storing the information provided in order to ensure the authorship of the email address entered. Therefore, a newsletter can only be sent by e-mail if you have expressly confirmed this to us beforehand.
For the dispatching of the newsletter, we use Inxmail Professional, which we host in our own data centre. When sending the newsletter, we may collect information regarding openings and clicks to improve the content of our newsletter.
Our CRM system – Salesforce – combines your newsletter data with your contact data from project inquiries and the existing relationships.
Employees of our customers receive the newsletter per default because they already have a business relationship with Unic and the contents of our newsletter refer to the same range of services.
If you no longer wish to receive the Unic newsletter, you can revoke your permission at any time. A click on the link provided, a written message by email to firstname.lastname@example.org or by letter to one of the location addresses is sufficient for this purpose.
Content marketing & news subscriptions
We offer various free whitepapers and documents on our website.
For the purpose of distribution of the news subscriptions we set the InxMail tool and host it in our own data centre. On the occasion of the news subscriptions distribution we collect the opening of the news subscriptions and the click rate. This helps us improve the news subscriptions and send you information in line with your needs.
Our CRM system - Salesforce - combines your news subscriptions data with your contact data from project inquiries and the existing relationships.
For the purpose of distribution of the news subscriptions, we use the so-called double opt-in procedure, i.e. we will send you an e-mail only after you have explicitly confirmed that we should activate the news subscription service. Then we will send you a notification e-mail and ask you to confirm, by clicking on one of the links included in the e-mail, that you want to receive the news subscription. Upon completing this separate double opt-in procedure, you have given your consent to the receipt of the news subscription.
If you no longer want to receive the news subscriptions from us, you can withdraw your consent at any time. It is sufficient to send a message in the written form to email@example.com or a letter to one of the company addresses. Of course, each news subscription includes an unsubscribe link.
When you visit our website, it may happen that we put information in the form of a cookie on the computer or mobile device that you use (hereinafter jointly referred to as “Cookies“).
The acceptance of such Cookies is not a pre-requisite for visiting our Website or using our online offer. However, please note that certain functions are possible only if you allow us to set Cookies.
a) What are Cookies?
Cookies are small files that are stored on your data carrier and store certain settings and data for exchange with our system via your browser. Basically, two different types of Cookies are distinguished: so-called session Cookies, which are erased as soon as you close your browser, and temporary or permanent Cookies, which are stored on your data carrier for a longer period or infinitely. Thanks to that we can tailor our Website and our online offer to your preferences and make it easier for you to use it.
b) Which Cookies do we use?
The majority of the Cookies we use are automatically erased from your data carrier after the end of the session (hereinafter referred to also as “Session Cookies”). In addition, we use also Cookies which remain on your data carrier also after the end of the session. During the further use of the Website it is recognised automatically that you have already visited us and which submissions and settings you prefer. These temporary or permanent Cookies (lifetime: 1 month, up to 2 years) are stored on your data carrier; the reference data stored on our webserver for these Cookies are erased automatically upon the elapse of the defined period. The aim of these Cookies is, in particular, to make our offer more user-friendly, effective and secure. The exclusive purpose of these Cookies is to tailor our offer to your wishes as well as possible and make your visit on our Website as comfortable as possible.
c) Which data are stored in Cookies?
No personal data are stored in the Cookies we use. Therefore, the Cookies we use cannot be attributed directly to an identified individual and hence also directly to you. On activation of the Cookie, it is assigned an ID number. We do not perform attribution of your personal data. Based on the Cookie technology we receive at best pseudonymised information, for example about which our pages were visited and which offered services were used.
d) How can I prevent storage of Cookies?
You can set in your browser that the storage of Cookies is accepted only if you agree. This way, if you refuse to agree as described above, you can also object to the use of our Cookies.
If you do not want us to recognise the computer or the mobile device you use, you can prevent the storage of Cookies on your data carrier by selecting “do not accept Cookies” in your browser settings. The detailed description can be found in the instructions for use of your browser producer. If you do not accept Cookies, the functions of our Website and online offer can become limited.
This Website uses the “Google Analytics” service, which is offered by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA), to analyse the Website use by users. This service uses “Cookies“ – text files that are stored on your end device. As a rule, the information gathered by Cookies are sent to a Google server in the USA and stored there. IP anonymisation applies on this Website. The user’s IP address is shortened within the territory of the EU member states and the European Economic Area. Thanks to this shortening your IP address cannot be traced to you. Under the agreement on data processing commissioning which the Website operator concluded with Google Inc., the latter performs an analysis of the Website use and Website activity with aid of the gathered information and provides services related to the Internet use.
You have the possibility to prevent storage of Cookies on your device by making appropriate settings in your browser. If your browser does not accept Cookies, there is no guarantee that you will be able to access all functions of this Website without limitation. Furthermore, you can use a browser plugin to prevent sending the information gathered by Cookies (including your IP address) to Google Inc. and its use by Google Inc. The following link directs to the relevant plugin: https://tools.google.com/dlpage/gaoptout?hl=de
To make it easier for you to find us, we have included maps of the Google Maps service from Google LLC on our website using an API. In order to display the content in your browser, Google must receive your IP address, otherwise Google could not provide you with this integrated content.
The legal basis for this data processing is Art. 6 §1b) DSGVO, as the IP address is required in order to be able to provide you with the content. For this processing, our cooperation with Google is based on a contract on joint responsibility pursuant to Art. 26 DSGVO, which can be accessed here.
Links to social media pages
The footer includes links to the presence in various social media. Currently they are Twitter, Xing, LinkedIn, Facebook, Slideshare, Instagram and Vimeo. Because the social media are only linked, no data are transmitted to the social media during the visit on our Website.
Your rights as a data subject
Unic is concerned about the rights of data subjects in accordance with GDPR, Chapter III. Apart from the extensive information and communication obligation, this page indicates the following rights vested in data subjects:
Data subjects are entitled to exercise the extensive right of access (GDPR, Article 15) to their personal data once a calendar year free of charge. For each further access, Unic collects an administration fee of CHF 200.
If you want to exercise your right to rectification (GDPR, Article 16), erasure (GDPR, Article 17) or restriction of processing (GDPR, Article 18), please contact the Data Protection Officer.
In addition, as a data subject you have the right to lodge a complaint with the competent data protection supervisory authority and the right to compensation in the case of damage (GDPR, Article 82)
Data subjects can object to the manner of use of your data or the whole use at any time (GDPR, Article 21). Please contact the Data Protection Officer to exercise your right.
If you want to exercise your right to data portability (GDPR, Article 20), Unic will deliver your data in a suitable format to your postal address. For security reasons, Unic will not transfer data to third parties on its own.